![]() ![]() To create PDFs from any application, click File – Print and use the PDF button at the bottom of the box. To do so, press File – Print, then choose Encrypt PDF from the PDF button’s dropdown in the print dialog box. It is also possible to password protect a PDF. With OS X, you can annotate PDFs with text labels and circles. PDFs are ideal for sending by email, as the file size will be comparatively tiny compared to the original document converted to PDF. PDF files can combine text, fonts, and images in a convenient bundle that can be viewed on practically any computer. This format is widely used for everything from press releases to product manuals, and for sending publications to printers. Portable Document Format (or PDF for short) is a file format developed by Adobe. You can use the Preview button to get an accurate idea of how a printed page will look, and then hit Print. You will then be able to quickly access those settings in the future, from almost any app. If you create a configuration that you would like to use again, you can choose Save As… from the Presets dropdown. This action will usually elicit a box where you can try lots of customizable layout options and effects. ![]() In most applications, you can print by choosing Print from the File menu, or by using the shortcut Command key+P. From the Print & Fax pane of System Preferences, you can set a default printer and view your printer’s print queue, a list of not-yet-completed print jobs. Obviously, the computer the printer is connected to will need to be switched on in order for the other computers to print through it. On a Mac, click the Printer Sharing box on the left of the sharing pane of System Preferences. The most common method is to connect the printer and then tell the computer to share it over the network. If this does not work, launch the AirPort Utility from Applications – Utilities. You can plug a USB printer into an AirPort Extreme Base Station, Time Capsule, or AirPort Express. However, this isn’t always an option, as most routers lack a USB port, and most printers lack an Ethernet port. The best set-up is to connect your printer to the network’s router. If you have two or more computers, you can easily share one printer between them all. Now, select the one you want and click Add. ![]() A list of available printers will appear. Users can also add new printers by opening System Preferences – Print & Fax, then clicking the + icon at the bottom of the left-hand panel. If this method fails, the Printer dropdown should show an Add Printer option. Just plug it in, click File – Print in nearly any application, and the new printer should appear in the Printer dropdown. In most cases, there is no need to install the software that came with the printer, as the Mac has hundreds of printer drivers pre-loaded. For those with older printers, handyPrint is a really useful app.Print and Fax on Mac How to Set Up a Printer In use, handyPrint is transparent and most users won't worry about Airprint support at all. We added several older Canon and HP printers to our iMac hub device and could then use handyPrint to access them from any iOS or MacOS device that was sharing that iMac. ![]() Turn that device off, and Airprint capabilities to that printer is lost (unless you have other devices that have it enabled). For handyPrint to work with a shared networked printer, the printer has to be accessible by a Mac OS or iOS device that is on and can see the printer, acting as a hub for Airprint capabilities. It also shows local printers that are discovered on the network, allowing you to support them through Airprint (even if they do not have native Airprint support). It integrates with the menu bar, adding a new "Open handyPrint" option that pops up a dialog allowing you to control Airprint access through handyPrint or not. HandyPrint installs on your favorite iDevice easily enough. We couldn't find handyPrint on the App Store, but there are several sites, including the publisher's (), that offer downloads. Designed to run on iOS and Mac OS X, handyPrint may be a great solution for those who either have older printers, or find that Airprint support has been lost during an OS upgrade. Airprint Activator, now known as handyPrint, is an app that lets you put Airprint support on older printing devices that do not natively support this protocol. ![]()
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